Is It Time to Use Paperless Daily Sheets for Child Care?

November 22, 2019

We live in a world that has become increasingly automated. This automation has become stable in several industries, and the child care space is no different. As opposed to filling daily sheets with paper, many child care professionals have begun to take advantage of online software like CloudBB and other automated means to get things done.

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Why it is time to use paperless daily sheets for child care?

If you are about to open a child care establishment and you want to choose between paper and paperless daily sheets for child care here are some reasons why the latter works better and you will know why it is time to use paperless daily sheets for child care:

Paper tends to save time.

Over time, professionals in the child care industry have come to find that the use of paper daily sheets creates quite a lot of operational inefficiencies that lead to time wastage.
To begin with, as opposed to sending and getting reports easily on a device, paper reports will need to be collected physically. This involves the movement of people, which in itself takes time to be completed. Then, a supervisor will need to read and understand the information being conveyed in the report, and if the compiler of the daily sheet has terrible handwriting, understanding can be slowed down significantly as well. When the report is finally presentable, it will need to be sent to the parents; another process that can take some time as well.
The truth is that once the reports have been gotten in the right place, paper daily sheets aren’t the best at optimizing time. You can’t easily and quickly search through the paper if you are looking for specific instances, and you will most likely need to manually put entries into databases as well.
With all of these, automation presents a more time-efficient alternative.

Automation saves money.

A single sheet of paper might not cost so much, but one thing about using paper for recording child care daily sheets is that the paper itself begins to pile up rather quickly. You also have to deal with the fact that a lot of employees tend to take office supplies (such as, and especially, paper) for themselves as well.
You also have to factor the use of paper for non-essential stuff (people using them as napkins), people forgetting sheets of paper, and much more and you will find that using paper for your child care daily sheets is not the most cost-effective option.
Automation, however, takes out the need for paper almost entirely. Reports are filed online, and they are sent to all applicable shareholders for deciphering. They are stored online, and since there is no use for paper, you no longer have to waste much money when managing daycare affairs .

Paper inhibits accountability.

It has also been discovered that using paper for each child care daily sheet provides an avenue for many workers to dally with information. Accountability is essential to the child care industry, and the use of paper might not necessarily foster this.
Getting paperless daily sheets will get a lot of this solved, as it provides an immutable, accurate way of representing information. Thus, everyone can get a more detailed and transparent picture of how a child is actually performing.

Paper just isn’t with the times.

Apart from the fact that the world we live in now has become increasingly automated, there is a way that certain workers can exhibit unprofessionalism when working with paper. Workers can miss crucial information when filing their daily sheets with paper, and as such, child care employers are stuck with the following or more:
1. Food smears
2. Fingerprint smears
3. Coffee spills
4. Spelling errors
If you are looking to exhibit a professional image, then paperless daily sheets are the best way to do that.

Standing Out With Your Report

Now that we have basically covered the need for paperless reports and how they help improve the standing of a child care business, you need to know how to present your information in a way that will communicate the right message to the parents.

1. Get the CloudBB Software

CloudBB, an encompassing child care software, makes you much easier to file reports and inform parents about how the children are performing.
The CloudBB platform is highly innovative, as it provides an easy way for both parents and teachers to monitor the progress of a child in school. For those who will be looking to file their daily sheets with the platform's paperless format, with CloudBB, they can get quite a lot done effectively. Some of its useful features include:

● Secure pickup reports

Maintaining accountability when it comes to the location of children (especially after the school or child care center closes) is important. CloudBB helps to generate multi-site reports of pickups. Schools can manage and pay pickup payroll based on each driver's actual pickup task while parents can view and pay pickup fees based on actual pickup records.

● Check in and out reports

CloudBB provides an easy and paperless way of monitoring children, as the information about signing in and out can be checked online by stakeholders. The whole process of checking in and out can be done without any paper forms.

● Activities reporting

Every parent desires accountability when it comes to what their children do and learn, especially while they are away. With this feature, teachers can report children’s activities by sending videos, notes, pictures, and more to parents in real time, thus keeping them in the loop concerning the activities of their children.

● School life reporting

For child care center owners, CloudBB empowers to ensure that school activities run well. This systematic childcare management solution helps center owners to manage data, staff, lessons, students, and much more well and intelligently deal with relative reports.

2. Make the Information Concise

It might be paperless, but it is still a report. As opposed to stuffing parents with more meaningless words that they don’t want to see, keep things straight to the point. At the end of the day, it is a win-win situation for everyone; you save energy by focusing on the important things, and the parents get the information they require.

3. Capture What Parents Want to See

Every parent wants to see information such as scores, progress reports, and performance in extracurricular activities. Your job is to understand what they want to see and give that information to them.

4. Use Visual Aids

Part of streamlining your report is also the use of visual aids. Charts, graphs, and other pictorial representations of information convey the message you’re trying to pass across much easier, so you don’t have to write much. You can also throw in some animations to make your daily sheets engaging.

Conclusion

Is it time to use paperless daily sheets for child care? Of course, yes! Paperless daily report sheets are created to better ensure schools to simplify and improve childcare management and keep parents informed of their child’s development and growth even when they are not there.

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